Club Alamora Multi-Purpose Rooms
Club Alamora strives to be a place for the community to connect, meet, relax with friends, family and neighbours. Club Alamora reserves the right to accept or refuse individual bookings based on the information provided or set additional non-negotiable requirements and limitations to facilitate approval.
Club Alamora does not accept any responsibility for injuries sustained by Members or Guests.
The Multi-Purpose Room is available for hire and is an ideal venue for your next event. The space offers flexibility and modern amenities to suit a variety of functions:
- Multi-Purpose Room 1 includes audio-visual equipment, tables and chairs, direct access to a shared 'heat and serve' kitchen, and a balcony. It accommodates up to 50 guests.
- Multi-Purpose Room 2 features audio-visual equipment, tables and chairs, and indirect access to the shared kitchen. It also accommodates up to 50 guests.
- For larger events, both Multi-Purpose Rooms can be booked together to host up to 100 guests.
Function Times
Monday to Saturday: 9:00 am until 12:00 am (Conditions apply)
Must be concluded, packed up and vacated by 12:00 am
Sunday and Public Holidays 9:00 am to 10:00 pm
Must be concluded, packed up and vacated by 10:00 pm
NOTICE: Only inducted Alamora residents or Lot Owners are permitted to book the Multi-Purpose Room and must be in attendance for the duration of the booking. People who are not residents or lot owners will not be permitted to book the multi-purpose room under any circumstances.
Payments
All Functions are required to provide a bond and will be charged a cleaning fee.
All payments are inclusive of GST.
| Type | Amount | Notes |
|---|---|---|
| Bond | $250 (GST not applicable) | *Fully refundable bond is required when making a booking and must be paid within 7 days to secure the booking. |
| Cleaning Fee A | $130 | For bookings in either MPR 1 or 2. |
| Cleaning Fee B | $160 | For bookings using both MPR 1 & 2. |
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| Security** | No of Guards | Monday -Friday 4 hrs | Saturday 4 hrs | Sunday 4 hrs |
|---|---|---|---|---|
| Up to 50 guests (no alcohol) | Security not required | N/A | N/A | N/A |
| Up to 50 guests (serving alcohol) | One guard | $53 p/h + GST | $58 p/h + GST | $60 p/h + GST |
| 51-100 guests (no alcohol) | One guard | $53 p/h + GST | $58 p/h + GST | $60 p/h + GST |
| 51-100 guests - with alcohol | Two guards | $106 p/h + GST | $116 p/h + GST | $120 p/h + GST |
Functions that serve Alcohol will require 1 x Security Guard per 50 guests to be in attendance. Functions without Alcohol but with more than 50 guests will require security to be in attendance. This will be charged accordingly.
*If damage costs exceed your bond payment, the Hirer will be invoiced for any additional work required.
**Additional security/cleaning charges may be incurred for functions that run overtime and/or cancellation of services.
Terms & Conditions
The Hirer must be a financial, registered Lot Owner or an authorised representative, e.g. a rental Tenant with written authorisation from the Lot Owner. Each Lot is entitled to two (2) bookings per financial year.
Bookings are made on a first-come, first-served basis.
The maximum capacity of the combined Multi-Purpose Room is 100 people. This number is inclusive of all invitees, including children. This figure is also inclusive of all third-party companies, including catering staff for the function, security guards and entertainers.
Non-compliance with occupancy regulations (maximum numbers) will result in the request to close the function and to vacate the premises. Any security costs incurred as a result of this action will be Hirer’s responsibility.
The hirer must be in attendance at all times during the function and is responsible for all the guests, external contractors and any other such persons who are directly engaged in the function and their behaviour. This includes setting up and packing up times. External Contractors must not be on-site if the Hirer is not present.
Invitees and any third parties are only permitted to use the Multi-Purpose Room area as defined in the definitions and allocated restroom areas. Under no circumstances must they enter any other part of the facility besides common walkways to get to and from the abovementioned areas.
Fourteen (14) days’ notice in advance is requested for any function.
Multi-Purpose Room handover will be provided within the week leading up to the function. The Hirer will be required to be present for the handover.
Residents will be able to book the Multi-Purpose Room during the week and on weekends.
Guests may not congregate in or use the Club Foyer and or other Club Facilities.
When hiring the Club Alamora Multi-Purpose Room, the Hirer may not charge admission to or sell tickets for the event for which the Multi-Purpose Room has been hired.
Please note, payments for cleaning and security services provided at Club Alamora functions are subject to CPI increases.
Copies of valid Public Liability Insurance for any external companies or contractors hired for your function that will be onsite at any time must be provided to Club Alamora and approved by the Club's insurer. The Club Management must receive the Certificate of Currency with details of the name & nature of the business along with a minimum coverage of $20,000,000 for Public Liability Insurance no later than 14 days prior to the function.
Electrical equipment that is not supplied by a company with Public Liability Insurance cannot be used unless approved by the management of Club Alamora a minimum of 14 days beforehand. Gas appliances of any sort cannot be used. This includes the use of any BBQs, fuelled by gas or coals and spit roasts unless Public Liability Insurance & approval is obtained.
Due to compliance with the Victorian Electrical Safety Regulations, all electrical items at Club Alamora must have a current certification of compliance awarded by an authorised Club Alamora Contractor. **conditions apply
Catering
For Catered functions, the Hirer must supply details of an ABN and Public Liability Insurance to gain approval.
Food may be served in the Multi-Purpose Rooms (self-catered or otherwise), provided it is handled and served in a hygienic and safe manner.
The hirer of Multi-Purpose Room 1 or 1 & 2 will have full use of the shared ‘heat and serve’ kitchen during the hours of their allotted booking.
Self-Catered Functions
The use of paper or plastic plates, cups and containers is recommended.
The following electrical items are not permitted in the Multi-Purpose Rooms:
• Hot water urns
• Coffee urns
• Electric bain-marie
• Air fryers
• Any other kitchen appliance with a heating element.
Decorations
Decorations of any kind must not be erected or affixed to the walls, doors, fittings (including light fittings), and furniture. Blu-tack can be used on windows only; however, sticky tape, 3M tape, and pins cannot be used on any surface.
Decorations must be free-standing and not cause damage to the Club property.
All decorations, including helium balloons, must be removed at the end of a function. Helium balloons must not be left on the ceiling following your function.
The Multi-Purpose Rooms will be required to be restored to its original layout upon departure.
Consumption of Alcohol
The responsible drinking of alcohol is permitted but must be consumed in the Multi-Purpose Rooms only and cannot be removed from the Multi-Purpose Rooms, and also must abide by the Security requirements. Strict compliance must apply and is non-negotiable. The sale of alcoholic beverages is illegal at Club Alamora.
Cleaning
All items, including furniture, floor coverings, and other facilities utilised during hire must be left clean and in good order. Tables and chairs are to be wiped down after the function and placed back in the storeroom after use. The floor is to be left in a condition where it is ready to be vacuumed by the cleaner.
A 120L bin will be provided for your use. Any rubbish that does not fit into this bin must be removed by the hirer. For hygiene purposes, any food scraps are recommended to be placed in the 120L bin as a priority. Your cleaners will remove this bin after your function.
Anti-Social Behaviour & Violence
Any acts of anti-social or violent behaviour by a member or guest during the course of a function will not be tolerated and will result in the instigator(s) being asked to leave the premises.
Adult entertainment is not consistent with the Club’s vision and is STRICTLY PROHIBITED.
Functions are to remain invitation only, and no functions are to be advertised on public social media pages, however, closed group invitations are acceptable.
All incidents reported will be reviewed by Club Alamora Staff and may result in further action against the lot owner.
Furniture Use & Damage to Property
Tables and chairs are available at no additional cost. Tables and chairs are to be cleaned and returned to the storeroom. All parties are advised to read the safety, cautionary signage on the tables.
The Hirer is required to notify the Club Management Team of any damages caused during the allotted time booked for the function. Should any damage be caused to the function area during the period of the function booking, the bond will be retained until any damage caused is repaired.
The cost of the repair of the damage will be deducted from the bond. The hirer shall be responsible for and agrees to pay any costs more than the bond amount for repairs of any damage caused during the function room booking time. Repairs will be organised by the Club Management Team to be completed by our regular Maintenance Team. We will notify you in advance of the cost associated with the repair. Residents do not have the option of organising their own repairs.
Deductions from the Hirers bond for additional cleaning costs will be charged at standard rates.
If damage costs exceed your bond payment, the Hirer will be invoiced for any additional work required.
Occupational Health & Safety
The Hirer must adhere to all Occupational Health and Safety requirements, including those relating to exposure to noise, working at heights, manual handling and safe operation of equipment.
The Hirer shall comply in every respect with regulations under the Health Act 1958 and the Building Code of Australia with regard to public buildings for the prevention of overcrowding and obstruction of doorways, passages, corridors or any other part of the building to ensure the safe exiting from the building in case of an emergency.
• Smoking is not permitted anywhere in the facility, including toilets, the car park or within five metres of an entry and or eatery.
• Illicit drug use is also strictly prohibited.
• No animals, birds or reptiles are allowed in any part of the building or rooms. Service animals are permitted.
• Dogs must not be tied up and left on leads outside the front or rear of the building.
• Dangerous goods or gas cylinders are not allowed in the building.
• No additional lighting is to be installed in the function room without prior approval.
• Public Liability is required for any external parties engaged by the hirer.
• No open flames, including candles (excluding candles on a cake), are to be used without prior approval of the Club Management.